Manage contract clients
Keep commercial customers, service agreements, locations, contacts, notes and billing context connected.
Software for commercial cleaning operations
Commercial cleaning software for contracts, sites and teams
Manage contract clients, multiple service locations, recurring jobs, staff and contractor teams, execution records, quotes and invoicing inside one connected platform.
Commercial contracts and client sites
Recurring jobs and team assignments
Quotes, job tracking and invoicing
Commercial contract tools are available on eligible Cleanwich plans. Compare current plan limits before starting.
Commercial contracts
Operations dashboard
8 active contracts
Contract jobs
46
This month
Client sites
19
Across 8 clients
To invoice
£8,420
Completed work
Upcoming contract work
Today and tomorrow
View calendar
09:00
City Offices
London HQ
Team Alpha
12:30
North Retail Group
Camden Store
M. Taylor
18:00
Harbour Apartments
Block C
Evening Team
Schedule recurring work
Create regular visits and additional one-off jobs under the same commercial contract.
Coordinate teams and sites
Assign staff or contractors, organise regular site teams and keep execution details visible.
One system for commercial operations
Stop managing contracts through disconnected files and calendars
Commercial cleaning work connects clients, sites, agreements, recurring visits, teams, operational records and billing. When those parts live in separate spreadsheets, messages and documents, even a simple change can create duplicated administration.
Cleanwich keeps the commercial relationship connected from the first proposal through site delivery and contract invoicing.
01
Clearer service delivery
Keep contracts, sites, schedules, teams and completed work connected.
02
Less duplicated administration
Avoid rebuilding the same client and service information in separate documents and calendars.
03
Better team visibility
See responsibility, availability, assigned work and execution records in one workflow.
04
Stronger billing control
Connect completed jobs and agreed pricing with contract invoice preparation.
Commercial contract management
Keep each commercial agreement structured from the beginning
Commercial work often includes more than a customer name and an appointment. Cleanwich connects the client, contract terms, covered locations, recurring jobs, pricing and responsible teams inside one operational record.
Dedicated contract clients
Create client accounts for organisations that require ongoing cleaning across one or more locations.
Agreement context
Keep the contract name, status, dates, service scope, billing arrangement and operational notes together.
Recurring and extra work
Schedule regular services and add one-off jobs without creating a disconnected customer workflow.
Contract overview
See active work, upcoming visits, pending tasks and billing activity from the contract area.
The contract becomes the operational source of truth
Your office team can understand what was agreed, where work takes place, which jobs are due and how the client should be billed without checking separate spreadsheets.
Contract
City Offices Group
Client sites
4 locations
Pricing model
Monthly
Recurring jobs
Mon–Fri
Billing cycle
Monthly
Upcoming work
Head Office
Tomorrow · 18:00
Evening Team
Finance Centre
Friday · 17:30
Team Alpha
Warehouse
Saturday · 08:00
M. Taylor
Multiple client sites
Manage every service location under the correct client
A commercial customer may have offices, retail units, communal areas, schools or other facilities with different addresses and instructions. Cleanwich keeps those sites organised under the same client relationship.
Site-specific addresses
Store the correct address and service location for every covered building or facility.
Local contacts and notes
Keep access details, contact information and operational instructions relevant to each location.
Separate job schedules
Create the appropriate recurring pattern and visit times for each site.
Clear site responsibility
Connect the correct team, service scope and completed work back to the individual location.
One client can have many sites without creating operational confusion
Teams receive the information for the location they are actually visiting while management keeps the complete commercial relationship visible.
Client locations
North Retail Group
Camden Store
NW1 8QL
Daily · 07:00
2 cleaners
Chelsea Store
SW3 4LY
Mon, Wed, Fri
Team West
City Store
EC2M 7PY
Daily · 19:00
3 cleaners
Warehouse
EN3 7SP
Tue, Thu, Sat
Team North
Commercial cleaning scheduling
Plan recurring contract visits alongside one-off bookings
See commercial jobs, normal bookings and team availability inside a connected schedule instead of maintaining a separate calendar for each type of work.
Recurring visit patterns
Create regular jobs according to the frequency and schedule agreed with the commercial client.
One-off contract jobs
Add extra cleans, emergency work or additional tasks under the same agreement.
Calendar visibility
Review contract jobs together with bookings, blocked periods and team activity.
Operational capacity
Use staff availability and existing assignments when planning who can complete the work.
Commercial work becomes part of the real operating calendar
The business can plan regular contracts and additional customer work without losing visibility across separate systems.
Staff and contractor operations
Build reliable teams for regular commercial sites
Assign staff or contractors to contract jobs, create regular site teams and keep responsibility clear before the visit begins.
Staff assignments
Connect employed cleaners with the contract jobs and sites they are responsible for.
Contractor workflows
Invite contractors, manage job offers and keep assigned contractor work visible.
Regular site teams
Create consistent teams for locations that benefit from the same people returning each visit.
Availability and workload
Review calendars, availability, existing jobs and operational limits before assigning work.
Every commercial job has visible responsibility
Managers can see who is assigned, workers can see the jobs relevant to them and recurring sites are less dependent on last-minute coordination.
Job execution and proof of work
Track what happened during each commercial visit
Commercial clients expect consistency and accountability. Cleanwich keeps execution details connected to the contract job rather than relying on informal messages after the visit.
Start and finish records
Track when work starts, pauses and finishes for the assigned visit.
Task completion
Use job tasks and checklists to record the work expected at the site.
Incidents and notes
Keep operational issues, comments and relevant site information attached to the job.
Execution history
Review completed work, status changes and recorded job activity over time.
Completed work has a traceable operational history
The business can review what was scheduled, who attended, what was completed and whether any issue was recorded for that visit.
Contract job
Evening office clean
Started
18:02
Finished
21:14
Duration
3h 12m
Job tasks
8 / 8 complete
✓
Reception and waiting area
✓
Desks and touch points
✓
Kitchen and staff room
✓
Washrooms and consumables
Commercial quotes and proposals
Turn an approved commercial proposal into structured work
Prepare the service scope, locations, pricing and proposed schedule before the agreement begins, then move approved work into the commercial contract workflow.
Structured scope
Describe the services, covered areas, visit requirements and additional work included in the proposal.
Flexible pricing
Use fixed per visit, monthly, hourly or custom pricing according to the agreement.
Clear client proposal
Keep the commercial offer organised instead of sending disconnected calculations and notes.
Quote-to-contract workflow
Convert accepted commercial work into a contract without rebuilding the client and service structure.
Sales and operations start from the same agreed scope
Once the proposal is accepted, the business can continue with the client, sites, jobs and pricing already defined.
Commercial proposal
Harbour Apartments
Communal areas
3 visits weekly
£1,250 / month
Bin stores
2 visits weekly
Included
Window cleaning
Monthly
£180 / visit
Proposed monthly value
£1,430
Contract invoicing
Create invoices from completed commercial work
Keep billing connected to contract jobs, agreed pricing and invoice periods so the office does not have to reconstruct completed work at the end of the month.
Billing periods
Group completed contract work according to the invoicing period used for the client.
Invoice items
Build invoice lines from relevant contract services, visits and additional work.
Payment status
Keep invoice totals, issue dates, due context and payment status visible.
Contract connection
Retain the relationship between the invoice, client, sites and completed jobs.
Billing follows the work already recorded in the system
The provider gains a clearer path from completed visits to client invoice without maintaining an independent list of billable jobs.
Contract invoice
INV-2026-0084
Regular contract visits
20 jobs
£4,200
Additional floor treatment
1 job
£380
Emergency call-out
1 job
£220
Subtotal
£4,800
VAT
£960
Invoice total
£5,760
One commercial workflow
Move from proposal to completed work and billing
The information created during sales should continue into service delivery. Cleanwich keeps the commercial workflow connected instead of restarting at every stage.
01
Create or approve the proposal
Define the client, locations, service scope, pricing and expected schedule.
02
Build the contract
Store the agreement and create the recurring or one-off jobs required under it.
03
Assign the delivery team
Connect staff or contractors with the correct sites, visits and operational instructions.
04
Track execution
Record job status, working time, tasks, notes, incidents and completed activity.
05
Prepare billing
Use completed contract work and the agreed pricing model to create invoice items.
Commercial cleaning use cases
Organise different commercial environments without losing structure
Build each agreement around the client, locations, schedule, pricing and delivery model required for that commercial relationship.
01
Office cleaning
Manage regular weekday or out-of-hours visits, site access notes, assigned teams and recurring billing.
02
Retail and hospitality
Coordinate multiple locations, variable schedules, recurring standards and additional one-off work.
03
Communal and property sites
Keep building-specific instructions, regular tasks, incident notes and responsible cleaners connected.
04
Schools and facilities
Plan site work, teams, schedules and documented task completion around the location requirements.
05
Multi-location organisations
Maintain one client relationship while giving every site its own address, schedule and operational context.
06
Mixed cleaning businesses
Run commercial contracts alongside residential or one-off bookings inside the wider Cleanwich platform.
Commercial and one-off work together
Run contract cleaning without separating the rest of the business
Many cleaning companies serve commercial contracts while also taking one-off, residential or specialist bookings. Cleanwich keeps those workflows in the same wider operating platform.
Shared calendar
See contract jobs, normal bookings, team work and blocked periods together.
Connected workforce
Use staff and contractor records across the work they are allowed to complete.
Customer operations
Keep commercial clients and normal customer bookings organised for their different needs.
Business reporting
Review bookings, payments, contract activity and operational information from one ecosystem.
Frequently asked questions
Commercial cleaning software questions
Answers for cleaning companies comparing contract, site, workforce and invoicing software.
Explore all Cleanwich features
Build a more controlled commercial operation
Put commercial clients, sites, recurring jobs, teams and billing into one connected system
Create your Cleanwich provider account, compare the plans that include commercial contract tools and build the workflow around the way your company delivers ongoing cleaning services.
Commercial contracts on eligible plans
No long-term contract
Upgrade as operations grow
